Private CEEs

8.1: The organization’s annual audit (or audited financial statements) is completed by a Certified Public Accountant on time in accordance with Title 2 of the Code of Federal Regulations, Uniform Administration Requirements, Cost Principles, and Audit Requirement (if applicable) and/or State audit threshold requirements.

8.2: All findings from the prior year’s annual audit have been assessed by the organization and addressed where the governing board has deemed it appropriate.

8.3: The organization’s auditor presents the audit to the governing board.

8.4: The governing board formally receives and accepts the audit.

8.5: The organization has solicited bids for its audit within the past 5 years.


8.6: The IRS Form 990 is completed annually and made available to the governing board for review.



8.7: The governing board receives financial reports at each regular meeting that include the following:

1. Organization-wide report on revenue and expenditures that compares budget to actual, categorized by program; and

2. Balance sheet/statement of financial position.

8.8: All required filings and payments related to payroll withholdings are completed on time.


8.9: The governing board annually approves an organization-wide budget.

8.10: The fiscal policies have been reviewed by staff within the past 2 years, updated as necessary, with changes approved by the governing board.


8.11: A written procurement policy is in place and has been reviewed by the governing board within the past 5 years.



8.12: The organization documents how it allocates shared costs through an indirect cost rate or through a written cost allocation plan.

8.13: The organization has a written policy in place for record retention and destruction.

Public CEEs

8.1: The department’s annual audit is completed through the local governmental process in accordance with Title 2 of the Code of Federal Regulations, Uniform Administrative Requirements, Cost Principles, and Audit Requirement (if applicable) and/or State audit threshold requirements. This may be included in the municipal entity’s full audit.

8.2: The department follows local government procedures in addressing any audit findings related to CSBG funding.


8.3: The department’s tripartite board/advisory body is notified of the availability of the local government audit.

8.4: The department’s tripartite board/advisory body is notified of any findings related to CSBG funding.

8.5: Not applicable: The audit bid process is outside of the purview of tripartite board/advisory body therefore this standard does not apply to public entities.

8.6: Not applicable: The Federal tax reporting process for local governments is outside of the purview of tripartite board/advisory body therefore this standard does not apply to public entities.

8.7: The tripartite board/advisory body receives financial reports at each regular meeting, for those program(s) the body advises, as allowed by local government procedure.




8.8: Not applicable: The payroll withholding process for local governments is outside of the purview of the department, therefore this standard does not apply to public entities.

8.9: The tripartite board/advisory body has input as allowed by local governmental procedure into the CSBG budget process.

8.10: Not applicable: The fiscal policies for local governments are outside of the purview of the department and the tripartite board/advisory body, therefore this standard does not apply to public entities.

8.11: Not applicable: Local governmental procurement policies are outside of the purview of the department and the tripartite board/advisory body, therefore this standard does not apply to public entities.

8.12: Not applicable: A written cost allocation plan is outside of the purview of the department and the tripartite board/advisory body, therefore this standard does not apply to public entities.

8.13: The department follows local governmental policies for document retention and destruction.

How to Meet the Standard?

8.1: Completed audit

8.2: Completed audit, response to audit, meeting minutes

8.3: Completed audit, meeting minutes

8.4: Completed audit, meeting minutes

8.5: Documentation of bid process, procurement policy

8.6: IRS Form 990

8.7: Financial Reports, Report format

8.8: Tax documents, Insurance documents, record of payment/ receipts

8.9: Agency wide budget, meeting minutes

8.10: Fiscal policies

8.11: Procurement Policy

8.12: Cost allocation plan, Proof of approved indirect cost rate

8.13: Document retention and destruction policy

Sample Documents

8.1: Audit from NOWCAP

8.2: Letter to the Board from CAPNC

8.3: Audit from Albany County

8.4: Audit from Campbell County

8.5: Procurement Policy from CALC

8.6: 990 from NOWCAP

8.7: Financial Reports from CALC, Financial Reports from Sweetwater

8.8: Tax documents from NOWCAP

8.9: Meeting Minutes from YCAN


8.11: Procurement Policy from NOWCAP

8.12: Cost Allocation Policy from YCAN

8.13: Record Retention Policy from YCAN

 

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