Private CEEs

5.1: The organization’s governing board is structured in compliance with the CSBG Act:

1. At least one third democratically-selected representatives of the low-income community;

2. One-third local elected officials (or their representatives); and

3. The remaining membership from major groups and interests in the community.








5.2: The organization’s governing board has written procedures that document a democratic selection process for low-income board members adequate to assure that they are representative of the low-income community.





5.3: The organization’s bylaws have been reviewed by an attorney within the past 5 years.



5.4: The organization documents that each governing board member has received a copy of the bylaws within the past 2 years.

5.5: The organization’s governing board meets in accordance with the frequency and quorum requirements and fills board vacancies as set out in its bylaws.

5.6: Each governing board member has signed a conflict of interest policy within the past 2 years.


5.7: The organization has a process to provide a structured orientation for governing board members within 6 months of being seated.

5.8: Governing board members have been provided with training on their duties and responsibilities within the past 2 years.


5.9: The organization’s governing board receives programmatic reports at each regular board meeting.

Public CEEs

5.1: The department’s tripartite board/advisory body is structured in compliance with the CSBG Act, by either:

1. Selecting the board members as follows:

At least one third are democratically-selected representatives of the low-income community;

One-third are local elected officials (or their representatives); and

The remaining members are from major groups and interests in the community; or

2. Selecting the board through another mechanism specified by the State to assure decision-making and participation by low-income individuals in the development, planning, implementation, and evaluation of programs.

5.2: The department’s tripartite board/advisory body either has:

1. Written procedures that document a democratic selection process for low-income board members adequate to assure that they are representative of the low-income community, or

2. Another mechanism specified by the State to assure decision-making and participation by low-income individuals in the development, planning, implementation, and evaluation of programs.

5.3: Not applicable: Review of bylaws by an attorney is outside of the purview of the department and the tripartite board/advisory body, therefore this standard does not apply to public entities.

5.4: The department documents that each tripartite board/advisory body member has received a copy of the governing documents, within the past 2 years.

5.5: The department’s tripartite board/advisory body meets in accordance with the frequency and quorum requirements and fills board vacancies as set out in its governing documents.

5.6: Each tripartite board/advisory body member has signed a conflict of interest policy, or comparable local government document, within the past 2 years.

5.7: The department has a process to provide a structured orientation for tripartite board/advisory body members within 6 months of being seated.

5.8: Tripartite board/advisory body members have been provided with training on their duties and responsibilities within the past 2 years.

5.9: The department’s tripartite board/advisory body receives programmatic reports at each regular board/advisory meeting.

How to Meet the Standard?

5.1: Board roster, bylaws, meeting minutes

5.2: Bylaws, democratic selection policies or procedures

5.3: Attorney statement or invoice, bylaws, meeting minutes

5.4: Copy of acknowledgements, meeting minutes, board pre-meeting packet

5.5: Attendance roster, meeting minutes, bylaws

5.6: Signed policies, conflict of interest policy, meeting minutes

5.7: Copy of acknowledgements, orientation agenda, meeting minutes

5.8: Training certificates, documentation of attendance, training agendas, meeting minutes 

5.9: Programmatic reports, board pre-meeting packets, meeting minutes

Sample Documents

5.1:  Board Roster from Albany County

5.2:  Bylaws Excerpt from CAPNC 

5.3: Attorney Statement from NOWCAP

5.4: Signed Acknowledgement from NOWCAP


5.5: Bylaws Excerpt from YCAN

5.6: Conflict of Interest Policy from Sweetwater County

5.7: Board Orientation Agenda from CSNOW


5.8: Request board training from CSNOW, utilize additional board training materials put out by the Region 8 Association or CSNOW

 

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